MLS Technology, Inc. New Member Orientation
After you have read the material below, you will be required to complete a New Member Orientation test. The link is provided at the end of the document.
Welcome to MLS Technology, Inc. As a member of MLS Tech, you have access to our MLS system and a host of other tools. Here is some essential information for our new members.
About MLS Technology:
- In 1951 a group of Tulsa REALTORS® formed the MLS.
- In 1967 GTAR/MLS merged and MLS became a wholly owned for profit subsidiary of GTAR.
- In 2000, the MLS name changed to Northeast Oklahoma Real Estate Services (NORES).
- In 2017, NORES changed its name to MLS Technology, Inc. and continues to be wholly owned by GTAR.
- Continuing Education
- Committee Involvement
- MLS Sign Shop – TulsaBoardStore.com
- Technical Support
Helpful email addresses & websites:
- gtar.zendesk.com – our Knowledgebase with FAQs, and much more
- Main phone (918) 663-7500
MLS Technology Committees:
- Bylaws, and Rules & Regulations
- Technology & Data Systems
With your mobile device, you can log in the same way you can via a computer with a browser. You also have access to the specific apps for Matrix (our MLS system) via MLS-Touch, Sentrilock with SentriKey, and others.
How does MLS Tech communicate with their members?
- A weekly newsletter, the “Full Disclosure”, that is emailed to our members each Friday.
- Email notices
- Broadcast notices and pop-up notices on the Agent Portal and for Matrix.
- Facebook – MLS Technology INC. Facebook Page
- YouTube – MLS Technology INC. YouTube Page
Online and in-person training:
Many Matrix classes, Realist, ShowingTime, RPR, and much more.
We offer in-office demos – please call us to schedule one. We also offer lecture style classes, hands-on classes, and online videos/webinars. To sign-up for a webinar, log onto webinar.mlstechnology.com.
MLS Tech Fees:
MLS Tech Fees are applied to Keys and the MLS services.
They are billed quarterly, in advance, and due on the 15th of the month. Suspensions go out on the first day of the second month.
How to access our MLS System:
There are multiple ways to access our MLS system. They are as follows:
MLS-Touch (Phone App)
RETS Data Feed: which has a one-time setup fee. Vendors may have to create an account with Trestle at trestle.corelogic.com.
MLS Technology Rules and Regulations:
The list of the MLS Technology Rules and Regs can be found here.
As of May 1st, 2020, listings must be entered into the MLS system within 1 business day.
Q: Is the following statement True or False? “The Multiple Listing Service is an offer of cooperation and compensation between principal brokers.”
Q: Do you have to have your listings entered into the MLS system?
A: Yes, unless your listing is under $20,000, a monthly rent of less than $750, or you file a Firm Exclusive form. If you do a Firm Exclusive, that form must be sent to the MLS Tech office within one (1) business day. Also as per the Firm Exclusive form, the listing cannot be marketed. If it is marketed, it must be put into the MLS within one (1) business day.
Q: What is the length of time a Listing Agreement may be active?
A: However long the broker and seller agree upon.
Q: How long can the listing agent have a Coming Soon listing in the MLS?
A: Up to 10 days. A Coming Soon listing cannot be made active sooner than the agreed upon date but can be extended out up to the 10 days.
Q: How long can a residential property listing remain active?
A: It cannot remain active for more than one year in Matrix. Once it reaches one year, it will expire, and you must re-enter the new listing. Vacant Land and Commercial are also valid for one year. Leases are valid for 180 days.
Q: How long do you have to make a status change on a listing in the MLS?
A: 3 business days to pend a listing and 5 business days to close a listing.
Q: What are our listing statuses and how do they work?
Active = Currently for sale, on market. Cannot tell people “no showings until” future date in remarks. This is not allowed. If the listing is active it must be allowed to be shown.
- Pending = If you have a signed, accepted contract, you are required to mark the listing as pending except under the contingent condition. You must also keep the Anticipated Closing Date (ACD) current and if it passes the ACD, you will need to have it updated to a new ACD. You will receive a notice 7 days before the ACD before date that was set for the ACD to update it. Failure to update the ACD can be subject to a fine. This is mandatory.
- Contingent = If you have a signed, accepted contract it may fall under the definition of a Contingent listing. If it is Contingent on the buyer’s home being sold, you can mark it as Contingent. If you have a short sale, while you are waiting to hear back from the bank, it can be marked Contingent. If it does not fall under one of these two conditions, you must mark it as pending.
- Withdrawn = The listing agreement is in effect, but the property is not being actively marketed. Times like owners have company coming into town and don’t want to show the house during this time. Any time you withdraw a listing, you are required to send a copy of the withdrawal to us at firstname.lastname@example.org, and this is an NAR mandated rule. You must have a copy signed by the seller and the broker.
- Released = The listing agreement is NO LONGER IN EFFECT. It releases the seller from their contract. Any time you release a property, you are required to send a Release status change form to the MLS. You are not allowed to release a property and then put it back into the MLS. This is against the rules.
- Expired = A listing automatically expires at midnight of the day it is set to expire. A pending listing will stay pending even if it passes its expiration date as long as it stay in the pending status.
About Quoting Square Footage:
House size is a range, it is not a required field – broken into 250sq ft ranges.
Home SqFt is a required field.
You can select “Not Reporting” if you wish to not submit the SqFt or do not have any of the other sources to pick from. If you select “Not Reporting”, you must put 0 for the SqFt.
If you enter a number higher than 0, your source choices are courthouse records, building permit, or an appraisal. An appraisal can be a full appraisal or an appraisal measurement.
SqFt2 and 3 fields are if there are multiple sources of square footage.
The Board recommendation is that you provide ALL or NONE for quoting square footage.
Currently, we allow a maximum of 50 photos in the MLS per listing.
The photo must be of the real estate property that is for sale. No people, animals, or legible signs.
Primary photo must be the exterior front of the home or an aerial view.
The biggest violations we receive are typically lake properties, because the back of the home is the prettiest side.
The purpose of the main photo being the front is used for identification purposes.
Per the MLS, you are not required to have photos with the exception of an Auction/Sealed Bid listing which requires at minimum the primary photo with the word AUCTION on it.
Regarding the Public Remarks field:
NO SELF PROMOTION
NO PHONE NUMBERS
Remarks must contain FACTUAL INFORMATION
If you offer a bonus, it must be entered into the Broker Remarks in a specific way. For instance, “$500 to cooperating broker” – can never state that the bonus goes to an Agent, it always goes to the Broker. You can NEVER state or imply that the compensation for the cooperating broker is coming from the seller.
Q: Can I share my password or key with someone?
What if they’re my spouse? What if they’re a team member? What about my broker?
A: No! You cannot share your password with anyone, except MLS Staff for the purpose of helping you get into your account. You will receive a $1000 fine for yourself and $1000 fine for your broker if it is shared. Don’t do it!
If you have someone needing to work as you or on your behalf, we have systems in place to allow this. Please call our Membership Department at 918-663-7500 to explore what option is right for you.
Of course, this link will change, but it will be at the bottom of the page, as requested.
You must score an 80 percent or higher to pass.